Business management system
Enterprises, like all organizations, are characterized by having a development cycle. Such a cycle for each company is different, depending on the type of activity, the nature of the industry or the specificity of the products manufactured. Although they are very different, in the development cycles one can see certain permanent elements, more or less matching a certain pattern – periods of evolutionary changes are intertwined with revolutions. If the company is to function well, it is necessary to develop methods for dealing with both types of changes. The useful tool that is an enterprise management system helps in this.
The development of an enterprise is therefore associated with numerous processes. Their goals are different: keeping up with competition, adapting to current market needs, implementing technologies that have become more modern. These are just a few examples showing that a company that wants to grow must develop a change management system, while maintaining the order of the existing organization.
This article addresses the issue of how to deal with changes in the most cost-effective and business-friendly way..
What determines the development of the enterprise?
It depends primarily on the correct choice of the way the company is managed. Today’s enterprises need two basic skills to stay on the market – efficient management of resources and competences, and adaptation to a dynamic, changing environment. If we add the ability to accurately assess the current condition of the company and intuition about changes in the market, we have a recipe for an almost perfect company. Almost, because nowadays, there is no development without new technologies, which should be able to use to build a competitive advantage.
The surest way to controlled and effective development is to use the benefits of modern technologies, such as, for example, an integrated business management system. This comprehensive solution was created as a result of striving for such changes, in which not only the fact of development matters, but above all its quality. The company’s management system is particularly appreciated for its comprehensiveness, thanks to which every entrepreneur can easily meet the challenge of caring for the harmonious development of the company. Some dozen or so years ago, as the most important point of the company’s activities, they assumed the development of business processes, today it is not enough. With time, new expectations arose – related to environmental protection, security issues, the need to comply with international standards, etc. Due to the multitude of elements that are subject to change and development, in order to rationally implement novelties, it is necessary to support professional solutions.
Management development is inextricably linked to the continuous development of processes. On the other hand, the quality of management is determined by the ability to look at the organization in an integral way. In fact, the path to success is simple, but it requires holistic management, that is taking into account and assessing the mutual cooperation of all departments of the company – production, marketing, logistics and many other elements. All of them can be integrated using enterprise management systems.
What is the essence of enterprise management systems?
In a simplified way, it can be assumed that an integrated enterprise management system consists of at least two subsystems whose task is to improve the processes and areas that are included in the scope of the system’s operation. This is, for example, an accounting system, personnel management or an assisting sales process. The need for their creation stems from the desire to grow the enterprise more and more and more effectively to meet social needs.
The introduction of the ISO 9001 standard was very important for the increase in the popularity of enterprise management systems, in which the process approach was adopted as recommended for the implementation of developmental changes in the company and in quality management. This standard was created to increase compatibility and contribute to strengthening the integration between ISO systems (an example can be environmental management, ie occupational health and safety). The integration of these systems is linked to the structure of requirements and philosophy, which is based on continuous improvement.
By introducing an integrated company management system, you can expect a diverse development, both in external and internal activities.
Due to the ways of integration, there are three approaches to implementing business management systems:
- Construction and the introduction of one system – such as quality control, followed by the introduction of subsequent systems and their mutual integration.
- Parallel building of several separate systems and their integration, which takes place in the future (used when the company intentionally wants to separate systems during the implementation process). Integration becomes postponed, which makes it possible to control independent systems that interact with each other.
- Construction from the very beginning of the integrated system.
The most popular choice is to implement the system in stages, with cyclical consideration and integration of subsequent management systems. An example can be management of technology, finances, human resources. The popularity of this type of activity is the most understandable, since recurring entry gives the opportunity to find time to determine the relationship between practical requirements and reduce the costs associated with the training of personnel. It also affects the financing of the whole project in such a way as not to burden the company’s budget beyond its financial capabilities. Implementation of systems should have certain phases, because thanks to them it gives the opportunity to create corrections and assess costs.
When choosing an integrated management system, attention should be paid to creating rational interactional ties. If you do not pay more attention to this, you can get the opposite effect, or disintegration. You should also be aware that due to the differences in goals, there is no one fully integrated management system.
IT systems in business management are support that any entrepreneur can afford. The more so because the investment in a good system returns very quickly. It all depends on the individual adjustment of the solution adequate for a specific type of enterprise, the nature of production and the requirements of the business environment.
In order to avoid misplaced investments, all you need is to use the experience of specialists in the industry – it is due to experience and many years of practice that the OptiMES team deserves attention and trust.
It is with us that there is a unique opportunity to take advantage of the free OptiMES program tests. Feel free to contact us and ask questions or register online in order to use our system test.
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